Safe use of fleet vehicles

During the coronavirus (COVID-19) pandemic, it is vital we all take extra steps to ensure staff have access to safe workplaces, including when using shared-use (pool) vehicles.

The Department of Health has produced an information sheet and checklist for pool vehicle/fleet managers and for drivers. Copies of these documents should be made available to each driver when they collect the car keys.

The points below outline the main steps recommended by the Department of Health to ensure that when providing and using shared vehicles, everyone is kept safe.

  • Where possible, pool vehicles should be rotated and used only once every 48 hours.
  • Ensure drivers have access to alcohol-based hand sanitiser (70% alcohol content is the ideal), detergent- or alcohol-based wipes, disposable gloves and plastic rubbish bags in each car.
  • Avoid driving with passengers whenever possible.
  • If driving with a passenger cannot be avoided, keep 1.5 metres distance between the driver and the passenger/s at all times. This means no more than two people (including the passenger) should travel together in a standard passenger vehicle. The passenger should sit behind the front passenger seat (opposite the driver).
  • When talking, the driver and/or passenger should face away from the other person.
  • Interior and exterior ‘touch points’ of pool vehicles must be cleaned thoroughly with detergent- or alcohol-based wipes each time before and after the vehicle is used. ‘Touch points’ include door handles, steering wheel, gear shift, handbrake, arm rests controls and switches (indicator, windscreen wiper, mirror, window, radio and heating/aircon), glove compartment handle and pens, logbook and fuel card.
  • Windows must also be cleaned because they may be contaminated with droplets from coughing, sneezing and talking.
  • Dispose of used wipes (and disposable gloves if they are used) in a rubbish bag straight away
  • Allow surfaces to dry naturally (do not dry with paper towels or cloths).

If a vehicle is known to have been used by a person who has COVID-19 (a probable or confirmed case), thorough cleaning AND disinfection is required. Refer to the information sheet for disinfection protocols.